NAFSA 2012 ISSS dinner meet-ups

Hope you can join ISSS colleagues at NAFSA 2012 dinner meet-ups!  register at bit.ly/IwFiT3

Not headed to nafsa?  no problem.  we’ll be tweeting you updated!  follow #ISSSdinMU #nafsa12rodeo #nafsaTechMig to find out latest news and brilliant ideas that your colleagues have for increasing efficiency and using latest technology at ISSS offices.

Comment on any ISSS technology blog post to help me build an ISSS network rainbow one computer at a time!

Computer arch – photo credit curious photos blogspot

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Another reason I love DropBox

Kudos to colleague Erik Schmitz from Arizona State University for sharing a great LA Times article related to privacy rights and storing data in the cloud.  I love DropBox more with each new fact I discover.  In this case, dropBox developers respect my rights to privacy and ownership of my data.

http://www.latimes.com/business/technology/la-fi-tn-cloud-privacy-rights-20120424,0,3469998.story

Two technology tips this week – Be productive and Get Social

Howdy Pardners!  Only 8 weeks (whoops!  make that 7) left until we ride ’em cowboy in Houston!  Did you notice that I am just a little bit excited about NAFSA 2012?  That’s because this is my first-ever NAFSA annual conference and I’ve heard it’s awesome.  Hope you will be there.  If not, contact me and I’ll figure out a way for you to tweet live during my presentation on June 1st.  Also, I’ll make sure that you get every opportunity to participate real-time right from the convenience of your own dude ranch.  I will be pinning things at Pinterest, tweeting and blogging all week.  Don’t miss out!

Yippee-Aye-Yah!

Not only am I excited about attending NAFSA 2012 but I am ecstatic about co-presenting a technology session with Louise Baldwin from University of Michigan Ann Arbor and Kristalina Karsen from Houston Community College.  NAFSA staff gave me this really nifty icon to use!  NAFSA 2012 presentation.

Grrrrrrr! This blogging is hard work.

This blogging thing is hard work, and last week I missed my deadline to send you a technology tip.  (okay, maybe i was watching a few too many youtube videos.)  So, this week, I am going to make it up to you by giving you double the bang for your buck!

The following technology tips are mustees for those who would like to get your professional life in order!  What does it mean for something to be mustee?  Well, my Grandpa Almos used to tell me that my Grandma Rubye’s rhubarb pie was mustee.  When I asked him what that meant, he said: “i must eat all of it”.  After he passed away in 1991, sometimes I wondered to myself “was he saying must-eat or musty?”  I am pretty sure he was saying mustee.  In my professional life, something is mustee if I must learn everything I can about it.  I mustee Productivity and Social Media.

Technology Tip 8: Be Productive – use the appropriate combination of common sense and technology
Technology Tip 7: Get Social – build your social media empire

Technology tips 7 and 8 have been covered extensively by some folks who have been riding in the technology rodeo a lot longer than me.  So, instead of recreating the wheel, I am providing you links to to some awesome resources from two of my favorite productivity and social media experts.  Whether or not you are in higher education, you are going to love Ed Cabellon and Scott Hanselman.  And, you will soon find yourself, like me, wishing you knew about them a long time ago.

Ed Cabellon - social media guru

Get Social – Meet Ed Cabellon. 

His blog is where higher education, emerging technology and social media come together!   If you are using social media, then, you are going to be ecstatic to find the golden nuggets in Ed Cabellon’s blogs about social media.  Start with A Student Affairs Social Media Plan.  If you are not using social media, then, Ed Cabellon’s blog will be the best thing that has happened to you since you received your last salary increase!  Either way, Ed is offering up pure gold for you and your career.

Scott Hanselman
Productivity expert

Be productive – Meet Scott Hanselman.

It’s not what you read, it’s what you ignore is Scott’s brilliant presentation regarding productivity.  If you do not want to listen to Scott’s witty banter with conference attendees in New Zealand, simply fast forward through first couple of minutes. He is the perfect combination of intellectual, comedian, computer programmer and productivity expert!   He has one of the best presentations I have seen regarding productivity.  It is practical and easy to implement.  I have implemented five of his tips, and my life is 200% less stressful.

From: Use of Social Media Tools in Higher Education
Ed Cabellon, et. al. ACPA 2012

I hope, if you haven’t already discovered these two, that you will be able to enjoy learning from them as much as I have.  Their tips, ideas and advice can significantly improve your professional and personal life.  Now back to you pardners!  What is on your “mustee” list? Please share.  Also, what do you think about Ed Cabellon and Steve Hanselman?  Are they awesome or what?!

How do you like me as a tiger above?  ISSS colleague Kara Johnson took this photo and our colleague Emma Swift painted me up as a tiger on our way home to Champaign, Illinois from a NAFSA Region V conference in Milwaukee.  See why I love working in international education field and NAFSA conferences?

The great people I work with @
University of Illinois ISSS!

NAFSA12 – be prepared to maximize your experience!

In order to be the social media baby that everyone wants to play with, you will need to befriend Twitter.  Here’s a great Twitter help page with step by step instructions on how to connect to twitter with your favorite gadgets!  https://support.twitter.com/groups/34-apps-sms-and-mobile/topics/153-twitter-via-sms/articles/14589-getting-started-with-twitter-via-sms#  Special thanks to #NAFSA colleague Becky Greenstrom for sharing.

File sharing and storage – dropbox

Most of us have a serious need for file storage and sharing.  Sometimes, we also need assured security.  I love DropBox for my files, photos and videos.  However, I am not ready to store sensitive data at DropBox.  There is a great article regarding DropBox and security that may help you identify important questions that you need to ask prior to plopping your sensitive files into DropBox.

http://www.techrepublic.com/blog/security/dropbox-convenient-absolutely-but-is-it-secure/5618

Tech Tip 9 (8..7..6 coming soon) – Network with IT professionals

Only 9 weeks left until we NAFSAns saddle up and head to NAFSA annual.  Watch out Houston, 9,000 eclectic folks are headed your way!  To celebrate, this week I am continuing the countdown by sharing tech tip 9.  If you’ve ridden in the tech rodeo for many years, then, likely you know about this one.  If not, get ready pardners because this tip will keep you from gettin’ techy as a teased snake.

Tech Tip 9: Network with information technology (IT) professionals

The best way to get up-to-speed on how to improve your office’s technology is to network with some IT folks.  My decision to network with IT folks has transformed my professional life.  Knowledge is power.

“The new source of power is not more money into the hands of the few, but more information into the hands of many.”
— John Naisbitt

IT magic - photo credit curious photos blogspot

IT folks are magic.  You probably already know this.  But do you network with them?  What?!  At this point, I know you are saying to yourself: “Are you crazy?  I don’t have time to do my job, let alone network with IT people.”  Exactly!  You don’t have time because you are spending countless hours working inefficiently by participating in the use technology for evil.

I am a big believer that you become like the books you read and the people you spend time with.    Want to be more tech savvy and, in turn, productive?  In order to understand how technology can be used to make your work and personal life easier, expand your professional network and technological horizons.

Be brave like John Wayne

Here comes the hard part for most of us.  We say to ourselves: “IT people won’t like me because I don’t know my tech ditties.”  This is simply not true.  In fact, all human beings love to talk about their passions.  IT folks are not as fascinated by an IT professional like those of us who roll around in the computer muck.  Even if you are scared of talking to IT professionals,  go for it.  As John Wayne said:

“Courage is being scared to death – and saddling up anyway.“

So saddle up pardner, burn the breeze and go meet some IT folks!  The following are 4 bits to build your IT network byte.

Linus van Pelt with his security blanket

Bit1:  Join relevant tech-savvy listserves.  Your campus likely has special interest listserves.  Ask your international education (IE) colleagues which listserves they find useful.  IE staff responsible for SEVIS Coordinator-like duties often serve as “middle men and women” between IE staff and IT staff.  For this reason, they can be a great resource.  Also, I have found that NAFSA’s knowledge community team is au courant and quick to respond.  For International Student and Scholar Services (ISSS) folks, you can find a contact at: http://www.nafsa.org/knowledge_community_network.sec/international_student_3/

What type of software do you want to learn more about?  Find the listserve for your software.  The two listserves that I follow religiously are Sungard Higher Ed Commons http://www.edu1world.org/CommonsIntStSclrMgmt for my immigration software fsaAtlas/eScholar, and my university’s IT professionals listserve.  These listserves have saved me countless hours of recreating a wheel that has already been built!  They are my security blanket (think Linus of the Peanuts.)

Leaders (actually these are gluten free cowboy pops...but you get the picture)

Bit2: Find and follow technology leaders (blogs, micro-blogs, and wikis).  If you have been reading my blog, then you know that I highly recommend following Ruth Sylte’s blog http://www.manitouheights.com/  Another great blog is ReadWrite Enterprise http://www.readwriteweb.com/enterprise/  Recently posted is a fabulous article on Social Media Security  http://www.readwriteweb.com/enterprise/2012/03/infographic-social-media-secur.php

Don’t have time?  Tech Tip 1 is going to help you with this.  That’s several weeks away though…  So, until then, I highly recommend the following New York Times article: “When Office Technology Overwhelms, Get Organized http://www.nytimes.com/2012/03/18/business/when-office-technology-overwhelms-get-organized.html?pagewanted=all

Lyena Solomon, long time friend and Web Optimization Analyst at Yo! Yo!

Bit3: Find and embrace an IT mentor.  In case it is helpful, here are a few stories about how mentors have helped me.  My long-time friend Lyena Solomon @lyena is an awesome mentor to me.  I don’t think she’ll ever know how much she helped me jump off of the 21st century technology cliff.  Her IT savvy has made me want to be a super ITwoman like her!  She gave me her old Blackberry several years ago and walked me through the fine art of using a smart phone.  One day she took me out to see the baby seals on California’s coast while she played with her personal wireless network that contained her five baby gadgets.  Many years ago, she introduced me to Roku.  Every time I talk to her she has fascinating new technology tales for me that expand my horizons.

At University of Illinois, I have learned the most amazing skills from IT wizards.   Carol Livingstone, Chris Lehman and Dan Horlander have devoted time weekly to helping me.  They teach and mentor me while I climb technology mountains.  These folks are computer programmers extraordinaire at University of Illinois’ institutional research unit, Division of Management Information.  Their guidance has encouraged me and helped me build my database and data security skills.  I honestly do not know how I would have survived my first three years as a SEVIS coordinator without them.  Network administrators Jon Gillen and Tom Dawson have contributed significantly to my network admin skills.  Jon and Tom hail from our campus academic computing unit, CITES.  Kathryn Majewski, my colleague at International Student and Scholar Services, has taught me some awesome MS excel tricks.  And, she recommended a computer science class at University of Illinois, Dr, Thomas Gambill’s CS105, that enabled me to turbo charge my interactions with MS Excel and MS Access.

Do you know someone at your university who has IT savvy?  Why not contact them and ask them to tell you about their skills.  Do you have some skills that you can share with others?  I guarantee you there are people out there suffering at their job due to lack of computer skills.  Be one of the people who ameliorates suffering.  Also, there are computer programmers out there who desperately need your functional business analyst knowledge.  They can’t build good software if they don’t understand your field and associated software requirements.

“To the world you might be one person, but to one person you might just be the world.”
Author Unknown

Bit4: Attend technology conferences, classes and seminars.  Watch technology podcasts.  Exhibit 1: Spend some time with the latest Technology in International Education http://intledtech.com  Exhibit 2: Watch Jose Vazquez’ “Use Powerpoint for Good, Not for Evil” series at YouTube http://www.youtube.com/watch?v=cVyRCZiDqwY  Exhibit 3: For a fun look at one techie’s contribution to our world, check out “jedi kittens strike back” youtube video by the finalcutking.  http://www.youtube.com/watch?v=4Z3r9X8OahA

Now back to you.  I’m 4 bits short of a byte.  Or a nibble short of a byte.  An astute friend let me know that 4 bits is also referred to as a nibble (this made me laugh.)  Anyhoo, let me hear from y’all.  What is your preferred method of networking with IT folks?  Gotta saddle up now and ride off into the sunset. See ya’ again soon pardner.