Present.me is SlideShare meets YouTube for online presentations. What a beautiful baby! http://thenextweb.com/apps/2012/05/05/present-me-is-slideshare-meets-youtube-for-creating-on-demand-online-presentations/?utm_source=feedburner&utm_medium=feed&utm_campaign=Feed:+TheNextWeb+%28The+Next+Web+All+Stories%29
Here’s a great article from writer David Wheeler with Chronical of Higher Education. It provides folks with 4 wise and easy to follow tips on using social media in international education. Thank you to @rmsylte for sharing david wheeler’s article at: http://rmsylte.visibli.com/share/q3rae0
Hi NAFSA12 annual first-timers! Isn’t this exciting!?
Need some tips for how to saddle-up and then giddy-up once you hit Houston?
See NAFSA staff’s first-timers blog at: http://blog.nafsa.org/2012/05/04/first-conference-no-problem/
Hey, if you are in ISSS office and you would like to meet-up with other ISSS folks and learn and discuss ways to increase productivity and efficiency, have I got just the kit and kaboodle for you!! There is still room left for ISSS Technology dinner meet-ups. Sign up here.
questions? contact firstname.lastname@example.org . also, to keep up with happenings and latest news now and at the conference, join twitter. It’s EASY. Takes about 2 minutes. Then, once you are there, follow @barnhillJodi @greenstrom and @KaanTrayc (yes I spelled that right!). We are the three lone ISSS cowgirls out there on twitter representing our ISSS peeps. Join us! We are lonely little tweet birds without you. And, you can follow hashtags: #nafsa12 , #nafsaTechMig , #ISSSdinMU , #nafsa12rodeo .
#nafsa12rodeo hashtag provides updates for my nafsa technology session with Kristalina Karsen from Houston Community College and Louise Baldwin from University of Michigan Ann Arbor. It’s Friday, June 1st at 3:15. Make it your last NAFSA12 session and I promise you, you will not be disappointed. #nafsa12rodeo also will keep you apprised of when it is time to tweet live during our session and tweet your response to live poll everywhere surveys. :0) Get a jump and get started now on twitter if you really want to meet fellow ISSS-ians and make most of your NAFSA12 experience.
Finally, giddy up on out to my ISSS technology blog at https://issstechnology.wordpress.com or join us cowgirls and cowboys at ISSS technology group on facebook at: http://www.facebook.com/groups/IsssTechnology/
Be ready to ride in the technology rodeo in Houston NAFSA12!
In order to be the social media baby that everyone wants to play with, you will need to befriend Twitter. Here’s a great Twitter help page with step by step instructions on how to connect to twitter with your favorite gadgets! https://support.twitter.com/groups/34-apps-sms-and-mobile/topics/153-twitter-via-sms/articles/14589-getting-started-with-twitter-via-sms# Special thanks to #NAFSA colleague Becky Greenstrom for sharing.
Most of us have a serious need for file storage and sharing. Sometimes, we also need assured security. I love DropBox for my files, photos and videos. However, I am not ready to store sensitive data at DropBox. There is a great article regarding DropBox and security that may help you identify important questions that you need to ask prior to plopping your sensitive files into DropBox.
Only 9 weeks left until we NAFSAns saddle up and head to NAFSA annual. Watch out Houston, 9,000 eclectic folks are headed your way! To celebrate, this week I am continuing the countdown by sharing tech tip 9. If you’ve ridden in the tech rodeo for many years, then, likely you know about this one. If not, get ready pardners because this tip will keep you from gettin’ techy as a teased snake.
Tech Tip 9: Network with information technology (IT) professionals
The best way to get up-to-speed on how to improve your office’s technology is to network with some IT folks. My decision to network with IT folks has transformed my professional life. Knowledge is power.
“The new source of power is not more money into the hands of the few, but more information into the hands of many.”
— John Naisbitt
IT folks are magic. You probably already know this. But do you network with them? What?! At this point, I know you are saying to yourself: “Are you crazy? I don’t have time to do my job, let alone network with IT people.” Exactly! You don’t have time because you are spending countless hours working inefficiently by participating in the use technology for evil.
I am a big believer that you become like the books you read and the people you spend time with. Want to be more tech savvy and, in turn, productive? In order to understand how technology can be used to make your work and personal life easier, expand your professional network and technological horizons.
Here comes the hard part for most of us. We say to ourselves: “IT people won’t like me because I don’t know my tech ditties.” This is simply not true. In fact, all human beings love to talk about their passions. IT folks are not as fascinated by an IT professional like those of us who roll around in the computer muck. Even if you are scared of talking to IT professionals, go for it. As John Wayne said:
“Courage is being scared to death – and saddling up anyway.“
So saddle up pardner, burn the breeze and go meet some IT folks! The following are 4 bits to build your IT network byte.
Bit1: Join relevant tech-savvy listserves. Your campus likely has special interest listserves. Ask your international education (IE) colleagues which listserves they find useful. IE staff responsible for SEVIS Coordinator-like duties often serve as “middle men and women” between IE staff and IT staff. For this reason, they can be a great resource. Also, I have found that NAFSA’s knowledge community team is au courant and quick to respond. For International Student and Scholar Services (ISSS) folks, you can find a contact at: http://www.nafsa.org/knowledge_community_network.sec/international_student_3/
What type of software do you want to learn more about? Find the listserve for your software. The two listserves that I follow religiously are Sungard Higher Ed Commons http://www.edu1world.org/CommonsIntStSclrMgmt for my immigration software fsaAtlas/eScholar, and my university’s IT professionals listserve. These listserves have saved me countless hours of recreating a wheel that has already been built! They are my security blanket (think Linus of the Peanuts.)
Bit2: Find and follow technology leaders (blogs, micro-blogs, and wikis). If you have been reading my blog, then you know that I highly recommend following Ruth Sylte’s blog http://www.manitouheights.com/ Another great blog is ReadWrite Enterprise http://www.readwriteweb.com/enterprise/ Recently posted is a fabulous article on Social Media Security http://www.readwriteweb.com/enterprise/2012/03/infographic-social-media-secur.php
Don’t have time? Tech Tip 1 is going to help you with this. That’s several weeks away though… So, until then, I highly recommend the following New York Times article: “When Office Technology Overwhelms, Get Organized http://www.nytimes.com/2012/03/18/business/when-office-technology-overwhelms-get-organized.html?pagewanted=all
Bit3: Find and embrace an IT mentor. In case it is helpful, here are a few stories about how mentors have helped me. My long-time friend Lyena Solomon @lyena is an awesome mentor to me. I don’t think she’ll ever know how much she helped me jump off of the 21st century technology cliff. Her IT savvy has made me want to be a super ITwoman like her! She gave me her old Blackberry several years ago and walked me through the fine art of using a smart phone. One day she took me out to see the baby seals on California’s coast while she played with her personal wireless network that contained her five baby gadgets. Many years ago, she introduced me to Roku. Every time I talk to her she has fascinating new technology tales for me that expand my horizons.
At University of Illinois, I have learned the most amazing skills from IT wizards. Carol Livingstone, Chris Lehman and Dan Horlander have devoted time weekly to helping me. They teach and mentor me while I climb technology mountains. These folks are computer programmers extraordinaire at University of Illinois’ institutional research unit, Division of Management Information. Their guidance has encouraged me and helped me build my database and data security skills. I honestly do not know how I would have survived my first three years as a SEVIS coordinator without them. Network administrators Jon Gillen and Tom Dawson have contributed significantly to my network admin skills. Jon and Tom hail from our campus academic computing unit, CITES. Kathryn Majewski, my colleague at International Student and Scholar Services, has taught me some awesome MS excel tricks. And, she recommended a computer science class at University of Illinois, Dr, Thomas Gambill’s CS105, that enabled me to turbo charge my interactions with MS Excel and MS Access.
Do you know someone at your university who has IT savvy? Why not contact them and ask them to tell you about their skills. Do you have some skills that you can share with others? I guarantee you there are people out there suffering at their job due to lack of computer skills. Be one of the people who ameliorates suffering. Also, there are computer programmers out there who desperately need your functional business analyst knowledge. They can’t build good software if they don’t understand your field and associated software requirements.
“To the world you might be one person, but to one person you might just be the world.”
Bit4: Attend technology conferences, classes and seminars. Watch technology podcasts. Exhibit 1: Spend some time with the latest Technology in International Education http://intledtech.com Exhibit 2: Watch Jose Vazquez’ “Use Powerpoint for Good, Not for Evil” series at YouTube http://www.youtube.com/watch?v=cVyRCZiDqwY Exhibit 3: For a fun look at one techie’s contribution to our world, check out “jedi kittens strike back” youtube video by the finalcutking. http://www.youtube.com/watch?v=4Z3r9X8OahA
Now back to you. I’m 4 bits short of a byte. Or a nibble short of a byte. An astute friend let me know that 4 bits is also referred to as a nibble (this made me laugh.) Anyhoo, let me hear from y’all. What is your preferred method of networking with IT folks? Gotta saddle up now and ride off into the sunset. See ya’ again soon pardner.
Ride ’em cowboys and cowgirls!
Technology tip #9 coming soon in the countdown to nafsa12.
#nafsa12 #nafsa12rodeo @barnhillJodi
10…9…8…It’s about 10 weeks until NAFSA Annual 2012!
Each week I will be posting a technology tool (or idea) and tips that staff from international education offices may find useful.
Number 10: Technology is not always the answer. I know. It is counterintuitive these days to state this, but it is true! Consider the following 8 bits before you byte the technology hook. Example: Your office would like to automate student requests.
Bit 1: Understand the process. How can you determine if a technology solution is needed without understanding the process? For example, what is the workflow for a student to request an immigration document? Is the current process working? If so, then, what are the goals of making a change? Who are decision makers and stakeholders? Where do you fit in this heirarchy? Need help with boosting your project management horse power?
Bit 2: Understanding requires communication. Yes, likely, you will need to step away from your computer and talk to people. The best form of communication remains face-to-face. I know. I too was disappointed, but once you realize that you don’t have to like meeting with people, you just have to do it, then, it becomes easier. If it is impossible to meet with stakeholders for process in person, then video chat/conference would be next best channel. If you (or your colleagues) need help with communication skills, I know of a phenomenal leadership trainer, Paul Wesselmann, who can help. See: http://www.linkedin.com/in/ripplesguy Also, see Mike Schaffner’s article at: http://mikeschaffner.typepad.com/michael_schaffner/2011/01/comm.html
Bit 3: Communication requires listening. I know. This is shocking right! Not only do you have to meet with other human beings, but you have to listen. However, if you master truly listening to others, people might actually start listening to you. I most admire Dale Carnegie’s skills and writings in this area. I highly recommend learning and following his guidance. http://www.dalecarnegie.com/ True listening requires practice. Behavior modification takes at least 30 days. Or, if you have your colleagues perform electro-shock on you each time you are not listening, you might be able to cut this down to a few days!
Bit 4: Document the process and ensure that all of the stakeholders agree that this is, in fact, the current process. These types of exercises work best with worker bee input, but then require queen bee sign off. Writing awesome documentation is challenging, but begins with understanding that no one actually wants to read what you are writing; they simply want to find answers to their questions. I highly recommend developing documentation skills. It is good for you, your organization and your career. When documenting, remember that some folks understand pictures better than words (flowcharts, for example.)
Bit 5: Do some research. Find out how colleagues at other universities handle this process. This can be a wonderful experience and incredible time saver. If appropriate, take a road trip to visit colleagues at another ISSS office to view their process and technology. No travel budget, no problem. Schedule a conference with freeconference. com or use skype.
Bit 6: Identify requirements. How is identity of student verified (security)? If student currently presents photo id, how can you verify identity online? How about other staff accessing student request information? What information is needed from student?
Bit 7: Drill down. This involves defining requirements and determining priorities. Likely, it will be helpful to categorize requirements into must-haves, should-haves and nice-to-haves.
Bit 8: Is a technology solution needed? Or can existing process be tweaked and solve problem? What will your office gain? Professional image? Efficiency gains? Better service? Propose possible solution(s). It is good to run ideas past others in your office. Include staff from all areas of your office heirarchy, if possible.
Now, armed with these 8 bits, you are ready to byte at technology.
And, then also consider:
Bit 9: Build in quality on the front end rather than testing it in on the back end.